Förberedelse och planering är A och O. Tänk igenom syfte och mål för de deltagare som ska närvara. Boka tidigt upp eventuella talare och den anläggning som passar mötet bäst

Syftet med mötet är beroende på vad som ska förmedlas. Det kan vara ett informationsmöte, beslutsmöte, en kreativ workshop eller en utbildning.

Man bör tänka på mötets längd och tidpunkt. Ett kortare möte kanske passar bättre nära kommunikationer medan en övernattningkonferens lämpar sig en bit utanför city för att hålla gruppen samlad.

Generellt är sommar, höstlov och dagar i anslutning till storhelger inte att föredra för möten då många av deltagarna kan vara lediga. Finns det deltagare som har lång resväg bör man ha det i åtanke om man planerar en tidig start eller ett sent avslut för mötet.

Budgeten bör anpassas efter målet och syftet med konferensen. Vissa möten kan ha en lägre budget, men andra bör vara mer påkostade för att förmedla rätt budskap till deltagarna.

Det finns många talarförmedlingar att vända sig till, ett par exempel är talarforum.se eller talarformedlingen.se Men många talare går också att bokas direkt och hittas på nätet. Var tydlig med ämnet och vilken känsla som ska finnas kvar i tankarna efter föreläsningen.

Ha en registrering med namnskyltar som visar namn och företag. Nyttja pauser för mingel och samtal. Det finns vissa appar för deltagarhantering där man kan byta adresser och skapa nätverk.

Var noga med att informera om hålltider för dagen med pauser och beräknat avslut. Det är viktigt att att det är tydligt vad på agendan som är informationspunkter och vad som är beslutspunkter. Tidsåtgång måste finnas och en mötesledare som har kontroll på att agenda med tider hålls.

Innehållet på en konferens styr mötets längd. Hellre få punkter på agendan som hinns med än att lägga in för mycket som måste flyttas till nästa tillfälle. Håll tiderna för respektive punkt och gå vidare. Boka ett nytt möte för det som drog ut på tiden.

Många gånger är det utställande företag som bidrar ekonomiskt och möjliggör konferensen. Vid andra tillfällen kan någon leverantör gå in och sponsra tex lokalhyra eller maten.

Vid större möten är det vanligt med utställande företag som får möjlighet att visa sina produkter. Det är oftast leverantörer med anknytning till den bokade konferensen och som kompletterar denna.

Skicka en utvärdering direkt eller dagen efter till deltagarna med väl valda frågor. Ha gärna en skala 1-10 för att kunna mäta helheten. Be om återkoppling på det viktigaste deltagaren tagit med sig.

För att få feedback är det en förutsättning att skicka ut en utvärdering efteråt. Det är också värdefullt att under mötet använda ett konferensverktyg där man kan rösta och ställa frågor för att öka dialogen.

Använd gärna ett digitalt verktyg såsom trippus, menti eller tablet där man kan ställa frågor, rösta och utvärdera mötet under tiden och efteråt. De skapar engagemang och gör mötet med kreativt.

Ha alltid med presentationen på ett usb minne om någon dator skulle krångla. Ta med adapters och laddare till din dator. Om en talare får förhinder tänk på att snabbt kunna stuva om i programmet. mm mm

Vid större möten kan det vara trevligt med värdar som visar deltagarna rätt, svarar på frågor och representerar arrangören på ett positivt sätt.

Beroende på typ av möte och tidsåtgång, är det alltid positivt med något som bryter av informationsflödet. Detta påverkas också av vilket budskap ni vill förmedla på mötet. En ren utbildning kanske inte behöver en underhållningspunkt, men däremot är det viktigt på en kick off eller ett säljevent. Vilken känsla skall deltagaren lämna dagen med - full med ny kunskap eller wow-känsla?

Självklart kan man boka flera dagar för ett möte. Antingen sammanhängade eller vid olika tillfällen.

Många av våra lokaler kan möbleras efter kundens önskemål.

Läs mer om våra olika lokaler here.

Vanligast är att vi fakturerar efter arrangemangets genomförande. Vid större arrangemang kan en förskottsfaktura utgå som täcker minst lokalhyran.

Läs mer om hur man bokar konferens hos oss here.

Beroende på mål och syfte med mötet kan en aktivitet förstärka budskapet, men vid många möten behövs inte detta.

En vacker blombukett är alltid uppskattat, men är kursledaren inresande från annan ort kanske ett presentkort passar bättre. Är det en utländsk talare rekommenderas något klassiskt svenskt där Svenskt Tenn och Skultuna är idéförslag. Många företag skänker en gåva till välgörenhet istället för give-aways och talaren får istället ett värdebevis på detta. Mycket uppskattat!
Några ofta förekommande organisationer är röda korset, räddabarnen, barncancerfonden och unicef.

Being visible on the platforms where your target audiences are. Is it LinkedIn or Instagram, or perhaps direct mail, your own website or a trade fair? Better the "right" people and fewer than many but not the target group you are looking for.

It is important that you address the target group you are aiming at. Highlight unique speakers or big news to be presented. Post live during the conference and summarise with lots of pictures afterwards.

Beach flags and roll ups may be used, both outside the entrance and in connection with conference rooms.

We have several foyers adjacent to the conference rooms, which are suitable for exhibitors. Please check with us in advance regarding location and space for these.

We have an image bank on our website and you are welcome to use these images in invitations and programmes.
Feel free to look for pictures here >> image bank

Presentation computer and screen are included in all our premises. The larger rooms also include a sound system.

We have technicians on site to help if needed. If you need additional technology, we can hire it.

We have remote equipment for hybrid meetings in all our conference rooms.

In our larger premises we have equipment for both streaming and recording.

Yes.

Computer, screen and sound system are always included in our premises.

We have technicians on site to help if needed.

We have both video conferencing and web streaming technology.

Well-advanced equipment in our larger premises with the aim that the on-site and remote experience should be similar.

In our larger premises, we can customise the event you want with sound and light.

Yes.

We have a high bandwidth via fibre.

On-stage screens for speakers, computer and clicker among others.

No, we hire them from our partner. We also have contact with various interpreters with long experience.

We delete files daily from presentation platforms.

Yes, technicians are on site and go through the technology before your meeting. For larger events, we recommend a dry-run (rehearsal) before the actual implementation day.

Yes, that's fine.

No, this technology needs to be hired separately.

We invest in technology with a long lifespan.

Yes, we do. In the auditorium, for example, we have a projector with a screen as back up. We also use parallel computers for webcasts and recordings. We also have extra computers for lending and a variety of adapters and power cables.

In our large premises we have microphone systems installed. Between 6-10 are available but 4 are included in the room price.

Please let us know at least 10 days before the date of the event, and we will organise alternatives for those who require special diets.
We use the Swedish National Food Agency's 14 allergens, which are the most common speciality foods.

Remember to take one too many coffee breaks rather than too few, so that the sessions during the day are not too long. If there is only room for a short lunch, we recommend something simpler than the table-served lunch in our banqueting hall. If the lunch is to be used for mingling or collaboration, it is always good to have a mingle lunch, where we can offer different options.

We can offer everything from cosy breakfasts to lunches, cake buffets, dinners and mingling.

If we are informed in advance of any special dietary requirements, we can of course organise alternatives to these.

When you book with us, we will of course arrange both the venue and the food you want.

Restaurant Grodan serves the same menus to restaurant guests as to our conference guests. However, the restaurant always has its classic dishes on the menu such as raggmunk, calf's liver, steak Rydberg and fish stew.

Food and drink options are vast for all types of events. We are happy to make suggestions.
On our website, under the tab Food & Drink, you will find all the current seasonal menus.

4-5 glasses on a bottle of wine and 7-8 glasses on a bottle of sparkling wine / champagne.

For a pre-dinner drink, you don't need a lot of snacks. Our small canapés are nice and are served as cones. Otherwise, snacks in the form of crisps, nuts, olives and the like are also suitable.

We offer mingle plates, take and stay boxes and savoury sandwiches as an alternative to a seated lunch.

On our website we have good descriptions and pictures of our premises. If you want a specific room, you can of course book just this. In our image bank there are pictures of all rooms in different furnishings. Read more about our premises here.

Several of our premises can be furnished and we naturally endeavour to adapt these to the customer's wishes.

Some periods are particularly attractive and rooms are booked up well in advance, so it depends on when you want to come.

We have some rooms with fixed furniture and some that can be furnished according to the customer's wishes. The largest room, Wallenbergsalen, has 150 fixed seats and the smallest has a boardroom table for 6 people. In addition to these, there are 6 rooms of different sizes.

Our largest room has 150 fixed seats, but we can expand with 10-15 extra chairs there. The smallest room has a boardroom table for 6 people and in addition to these we have 6 conference rooms of different sizes.

Contact us by email or phone to book a conference room.

We have several premises that are well suited for management teams and boards. These include Gabrielsson Larson Suite, The Noble Room, Ericsson Room and The Crafoord Room.

Unfortunately, we do not have a fully bug-proof room. However, our boardroom suite is Gabrielsson Larson located separately as there is also a separate foyer and thus 2 doors that close from the corridor outside.

Our beautiful banqueting hall is ideal for all kinds of celebrations. Birthdays, family reunions, baptisms, weddings and other anniversaries. We can offer a large banqueting hall as well as several smaller salons that together create a large beautiful banqueting hall.

Each event is unique so we quote all requests separately to create the best experience for each specific occasion.

Planning a major event takes time. We have coordinators and stewards on hand. We also have some checklists that can be helpful.

From product launches and company anniversaries to fashion shows, photo shoots and film shoots, we've done it all.
Please take a look at our website under the tab Event & banqueting where we present various events, both private and for companies.

Planning a major event takes time. We have coordinators to help with planning and, depending on the scale, we recommend an external event coordinator. We have an experienced team on site to ensure that everything runs smoothly.

It depends a bit on what you are looking for, but we have great opportunities and experience with large events.

We have organised many types of themed events, for example for different countries with appropriate menus, national colours, music and flowers.
Corporate events for anniversaries, major product launches and thematic creative workshops.

Flags, roll ups and other merchandise can be used to decorate the room. We adapt the furniture in the room to your wishes, as far as possible.

Of course, you can book the entire facility for your event.

We have a beautiful garden in the courtyard where you can have simple activities. Otherwise, there are many exciting challenges to do in town, with the help of an activity company.

Security guards can be hired on special occasions.

We've had stand-ups, live bands, opera singers, children's choirs and lots of other fun.

Our largest conference room has 150 fixed seats, but the seating can be extended with 10-15 loose chairs. In our banqueting hall, 180 people can sit at a dinner. For mingling, we can take even more people.

No, we leave that to the client.

We do not have VIP areas, but are happy to offer a small conference room for special guests.

At IVA Conference we have international guests and events with great regularity. Both staff and service are therefore used to this. All staff speak English, so signage and communication is in English.

As the building dates from the late 19th century, it is not 100% adapted for accessibility, for example there are thresholds to some rooms. There is a lift, disabled toilets and a ramp for the entrance stairs.

If we are informed in advance, we prepare in the best possible way for participants with special needs.

There is a ramp for the entrance stairs, a lift and disabled toilets.

Our auditorium, Wallenberg Hall, has a hearing loop.

Two disabled toilets are located on different levels.

The nearest parking for people with disabilities is on Humegårdsgatan, a few minutes' walk from the IVA Conference Centre.

Most of our information is available in easy-to-read Swedish. If you have specific requests, we will of course produce material.

No, but please contact an agency for this if necessary.

Lifts are available to all three floors.

Unfortunately, we do not have any aids for people with visual impairments.

All rooms have customisable lighting. The sound is also easily adjusted inside each room.

Please contact us if you require accessibility information or have any questions regarding this.

If necessary, we can usually arrange for a quiet room, but this is not standard.

All staff receive regular training in first aid and CPR and we practise at regular intervals. First aid boards are placed in selected locations. Evacuation plans are available on all floors of the building.

Staff are always available if someone needs help locating themselves on our site.

All groups will be given a key to their conference room to lock up during the day. Outerwear and larger bags are left in the wardrobe. If necessary, we can hire security through security companies, for example at annual general meetings. Larger events often have registration of participants on arrival. High-risk participants always have their own personal protection with them.

This depends entirely on the size of the conference and the participants. We also often adapt to the protocols of foreign delegations.

We hire security from companies that work in this field.

We have fixed procedures for fire and evacuation. All staff receive regular training to deal with this.

Evacuation plans are posted in accordance with the authorities' requirements, as are fire extinguishers. An evacuation alarm is sounded if it is necessary to leave the building and staff are visible in yellow vests.

We operate under the GDPR regarding personal data. Materials and presentations emailed to us are deleted immediately after completion. Recordings from webcasts are deleted after the customer has received their material.

No, only at the exits.

We always have a manned reception desk at the entrance and keep an eye on all guests entering and leaving.

We have both first aid equipment and defibrillators at reception. All staff receive regular training on how to use it.
In selected locations, there are also boards with first aid kits.

All staff have annual training in ABC First Aid, CPR and defibrillator training. In addition, training in crisis management and fire. We practise this continuously. IVA also has a well-functioning crisis group.

No control but manned reception that checks all guests entering the property.

We hire security guards from security companies when needed. Also staff who handle wardrobe with wardrobe tags.

IVA has its own IT technician and also employs an engineer who works specifically with cyber security. Our firewalls are extremely high. We can arrange for a separate IP address and network if necessary.

We have a number of lockers in the reception area.

Our annual training programmes help us with this. Being in the centre of the city makes us available for the occasional unexpected event, so we have good procedures in place.

We also have security companies patrolling the area who can be on site quickly.

We do not have our own car park and refer to nearby garages.

We have ongoing training in crisis, evacuation, fire and safety for conferences and meetings through Safe Hotels.

Östermalmstorg metro station is only 200 metres from IVA Conference Centre and several buses stop within a few minutes' walk of us.

There are several car parks in the immediate area.

As it can be difficult to find free parking spaces in the immediate area during the day, there are several car parks nearby. We mainly recommend public transport in the form of metro or bus. The nearest bus stop is only 200 metres from the entrance.

There are several very good hotels in the neighbourhood. Both larger chain hotels and smaller boutique hotels.

We are open from 07:30 to 17:00, but of course we adapt our opening hours to the wishes of our guests.
We also welcome conferences and parties at weekends.

We purchase this service from partners.

59.335. 18.076

No, we have a catering licence, so all food and drinks are booked through us and the restaurant Grodan, which we work with.

We have hosted both small and large weddings over the years and have good experience.
Please see our checklist here for your planning. https://ivakonferens.se/wp-content/uploads/2019/02/Checklistabrolloppdf-1-1.pdf

Hedvig Eleonora Church, Church of St Oscar and Gustav Adolf Church

There is a sound system for speech and background music included in the room hire. For performances and DJ/dancing, another system needs to be hired.

In our experience, these celebrations usually have a specific theme, so we need to receive menu cards and place cards from the host couple, together with a seating plan that also includes any special dietary requirements.

We can help with ordering flowers for the tables, but you are welcome to bring your own.
Even decorations are usually personalised and can be handed in to us beforehand or placed out before the festivities begin.

Either way is fine - sometimes the hosts decide what range of products will be available and what is included. However, many parties also have a bar where guests buy their own drinks during the evening.

Photo booths are a perfect activity for events and weddings.
We refer to suppliers who Myselfie.se or Eventomatic.se. There are more online.

When you bring your own cake, we charge a fee for serving.

Our regular evening hours are no later than 01.00 with last dance/order 00.30.
For an additional fee, we can postpone the time to 02.00.

This is fine. Sausages with bread are usually popular in the late hours. Also savoury pies, baguettes and Jansons Frestelse.

No, because depending on the size of the party it can be very extensive. We are responsible for the venue and food and of course questions about it. Feel free to search on wedding coordinator Stockholm on google to book a visit with the appropriate wedding coordinator.

Absolutely. IVA Conference Centre has both advanced video conferencing equipment installed in our larger meeting rooms and simpler solutions in our smaller meeting rooms. You can easily connect with audio and video from different devices. Perfect if you can't be there, but still want to participate.
Whether you book a meeting room, conference room or auditorium at IVA Conference Centre, the facilities are equipped with modern and user-friendly technology for video meetings or video conferences. We are a conference centre that has invested heavily in technically demanding meetings.

Here you can read more about video conferencing and video meeting at IVA Conference Centre

Yes, it is possible to record or film the meeting/conference at IVA Conference Centre, as we have our own equipment and technicians for this. Our auditorium has advanced technology, such as a small studio for film production. But we also have a mobile solution that works in our second largest room and in the banqueting hall for breakfast meetings, for example. At IVA Conference Centre, our conference rooms and meeting rooms are equipped with user-friendly technology to help you get the most out of your conference stay.

Read more about audio and video recording at the IVA Conference Centre

Technology is a challenge, and despite testing and review, something can still put a spanner in the works. However, we dare to promise that we have very good resources to solve any problems that may arise. With our own technicians and an ongoing review of all conference rooms, meeting rooms and auditoriums, etc., we are well equipped.
We always do our utmost to ensure that bookers and speakers feel confident during the event. At IVA Conference Centre, we are technically prepared to meet the various requirements that arise at a meeting or conference.

Read more about the conference technology at IVA Conference Centre

We collaborate with Restaurant Grodan when it comes to everything that is served at the IVA Conference Centre. It is a first-class kitchen and a large menu with both classics and new exciting elements. Restaurant Grodan also offers buffets and mingle plates to suit the occasion and budget. Food is an important element of the conference/meeting and with Restaurant Grodan we guarantee really good food that provides a fantastic overall experience of the stay at IVA Conference Centre.

Here you can read more about Restaurant Grodan and also see their different menus

Man kan knappt tro att det bakom citypulsen vid Stureplan, mitt i Stockholm city, finns en så härligt grön oas. Vår trädgård används flitigt av konfererande gäster för fikapaus, men också en perfekt plats för välkomstdrinken innan middagen i samband med att du hyrt konferenslokaler, hörsal eller festvåning här på IVA Konferenscenter.

Här kan du se en bilder på trädgården på IVA Konferenscenter

Our largest conference room at IVA Conference Centre in Östermalm, Stockholm city, is the Wallenbergsalen auditorium, with room for 150 participants in comfortable armchairs. It is also possible to add a number of extra chairs if needed. Wallenbergsalen is a state-of-the-art auditorium for events and conferences, decorated in a modern Nordic style.

Read more about Wallenberg Hall here.

Our banqueting hall is ideal for breakfast meetings. Here you sit at round tables with 8 people at each. The room has a sound system with four wireless units. There is also a large film screen and projector with rear projection. The banquet hall at IVA Conference Centre in Östermalm, Stockholm city is in beautiful turn-of-the-century premises, which have been carefully renovated in neoclassical style.

Read more about the IVA Conference banqueting hall and function rooms here.

Dietary deviations are becoming more and more common and our large kitchen is well equipped to deal with them.
However, it is important to inform us well in advance of the meeting to ensure a smooth service. Allergies, vegan and vegetarian diets are taken for granted, but not different types of diets. IVA Conference Centre cooperates with Restaurant Grodan, which prepares first-class conference lunches.

Read more and check out the menu at Restaurant Grodan

The banquet hall at IVA Conference Centre is used both for conferences and for private dinners and parties. On all occasions, all food and drink is booked through us, who use the Grodan restaurant. There is room for 110 guests and with the salons (4) a total of 176 guests. In the banqueting hall you can enjoy the beautiful turn-of-the-century room, which is carefully decorated in neoclassical style.

Read more about the banquet hall at IVA Conference Centre here

The furniture we suggest depends on the purpose of the meeting. In the case of education and learning, school seating or U-tables are preferable. For a board meeting, a conference table is best. For more creative meetings, perhaps island seating where you change seats from midday to afternoon. A few standing tables at the back are usually appreciated if you need variation. At IVA Conference Centre, we adapt the furniture in the meeting room or conference room according to the needs of the meeting.

Please check out our different conference rooms here.