Distance meetings with modern technology
Remote meetings are now a matter of course for many, and their benefits are all the more numerous. However, there are slightly different requirements for a distance meeting than for a physical meeting to get the best out of it. By using modern technology, good lighting and high sound quality, it is easier to keep your meeting participants engaged.
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Our premises
Remote meeting with the help of technicians
Our meeting rooms have permanently installed systems with stable sound and image quality, where the technology is adapted to the size of the room. Our technicians are available to support you in making sure the technology works properly, or you can book one of them for extra peace of mind.
How to organise a successful remote meeting
- Switch on your camera and have good light around you; a blurred or dark image makes it harder for your audience to make eye contact or focus on you.
- Have a clear purpose and objective for the meeting that you explain early on and inform about how the chat works, if there is one.
- Make sure you master the technology you use. It is easy to lose focus and become stressed if the technology starts to go wrong, you cannot be seen or heard properly.
- Inform early on what each participant needs to be able to participate in the meeting; is there any special technical equipment or computer programmes required?
- A distance meeting needs a designated speaker to steer the meeting forward. Introduce the participants to each other if they do not already know each other.
- As one dimension of a digital meeting is removed, the physical presence, you need to speak extra clearly and a bit slower and maybe even exaggerate your facial expressions.
- Background noises such as coughs and rasps can contribute to a sense of presence; leave the microphones switched on to avoid an unnatural silence, a sense of disengagement or a delay when someone is about to speak and has to switch on the microphone first.
- Evaluate the meeting once it is over to see what can be improved for next time.