Tech clutter: common tech mistakes and how to avoid them

Conference Technology

May 3, 2024

Technology is an invaluable part of modern conferences, but it can also be a source of frustration if it doesn't work properly. In this article, we will take a look at some common technological mistakes that can occur during conferences and offer advice on how to avoid them.

The most common technical problems

Sound problems is one of the most common causes of technical problems during conferences. Make sure to test the microphone and speakers beforehand and adjust the volume as needed.
Problems with projectors and screens can also cause problems. Make sure the projector or screen is properly connected to the computer and that the settings are correct.
A poor internet connection can make online conferencing and other activities more difficult. Make sure you have a strong signal and that your computer is configured to use it.
Technical problems with the software is also not uncommon. It is important to use the latest version of all conference software and to ensure that all participants have the correct permissions.
Human error should not be ignored either, as they can always occur. Don't forget to test all technologies beforehand and have a plan for what to do if something goes wrong.

a laptop with the screen half down and colourful light reflecting off the keyboard against the dark background.

Tips to prevent technical problems during conferences

Plan and test the technology in advance. Make sure you have all the necessary equipment and software and that you know how to use it. Also make sure that all settings are correct.
Have a backup plan in case something goes wrong. If you are bringing your own computer to the meeting, make sure to bring your adapter and charger.
Be prepared for common technical problems. For example, if you know that you might have problems with the internet connection, you can download your presentation in advance or send it to the technicians on site to ensure that it will work as planned.
If you have a problem, do not hesitate to ask for help. There are often technical staff on site who can help you solve the problem.

Bonus tips

To further minimise the risk of technical problems during your conference, it is strongly recommended that you check with the conference venue in advance. Inform them of your specific needs and wishes regarding technology, and agree on what they can offer and what you need to provide yourself. This way you will be properly prepared for the conference.

If you choose to hold your conference with us at IVA Conference Centre, you will have access to several technical solutions. Some of the most common solutions we provide are:

Small camera in front of an ongoing conference.

If you want to read more about our conference technology, you can find it here here. If there is something specific you are wondering about but cannot find an answer to, you are You are very welcome to contact us!

Vanliga frågor om konferensteknik

Can you get help with technology during the meeting or conference?

Technology is a challenge, and despite testing and review, something can still put a spanner in the works. However, we dare to promise that we have very good resources to solve any problems that may arise. With our own technicians and an ongoing review of all conference rooms, meeting rooms and auditoriums, etc., we are well equipped.
We always do our utmost to ensure that bookers and speakers feel confident during the event. At IVA Conference Centre, we are technically prepared to meet the various requirements that arise at a meeting or conference.

Can you provide specialised equipment for presentations?

On-stage screens for speakers, computer and clicker among others.

Can you adapt the technology for outdoor events?

No, this technology needs to be hired separately.

Can the sound and light systems be customised to meet specific needs?

In our larger premises, we can customise the event you want with sound and light.