Send an evaluation directly or the day after to the participants with well-chosen questions. Preferably have a scale of 1-10 to be able to measure the whole. Ask for feedback on the most important things the participant has taken away.

Sending out an evaluation afterwards is a prerequisite for getting feedback. It is also useful to use a conferencing tool during the meeting where people can vote and ask questions to increase dialogue.

Use a digital tool such as trippus, menti or tablet where you can ask questions, vote and evaluate the meeting during and afterwards. They create engagement and make the meeting more creative.

Always have your presentation on a USB memory stick in case your computer malfunctions. Bring adapters and chargers for your computer. If a speaker is prevented, remember to be able to quickly rearrange the programme. etc.

For larger meetings, it can be helpful to have hosts who can guide participants, answer questions and represent the organiser in a positive way.

Preparation and planning are key. Think about the purpose and objectives of the participants who will be attending. Book any speakers and the most suitable venue for the meeting early on

Depending on the type of meeting and the amount of time involved, it is always positive to have something that breaks the flow of information. This is also influenced by the message you want to convey at the meeting. A pure training programme may not need an entertainment point, but it is important at a kick-off or sales event. What feeling should the participant leave the day with - full of new knowledge or wow feeling?

The purpose of the meeting depends on what is to be communicated. It can be an information meeting, a decision-making meeting, a creative workshop or a training session.

Of course, you can book several days for a meeting. Either consecutively or on different occasions.

Consideration should be given to the length and timing of the meeting. A shorter meeting may be better suited to being close to transport links, while an overnight conference may be better suited to being outside the city centre to keep the group together.

Many of our premises can be furnished according to customer requirements.

Find out more about our different premises here.

In general, summer, autumn holidays and days around major holidays are not preferable for meetings as many of the participants may be off work. If there are participants travelling long distances, this should be borne in mind when planning an early start or late finish for the meeting.

We usually invoice after the event has taken place. For larger events, an advance invoice can be issued that covers at least the room hire.

Read more about how to book a conference with us here.

The budget should be adapted to the objective and purpose of the conference. Some meetings may have a lower budget, but others should be more elaborate to convey the right message to participants.

Depending on the objectives and purpose of the meeting, an activity can reinforce the message, but for many meetings this is not necessary.

There are many speaker agencies to turn to, a couple of examples are talarforum.se or talarformedlingen.se But many speakers can also be booked directly and found online. Be clear about the topic and the feeling that should remain in your mind after the lecture.

A beautiful bouquet of flowers is always appreciated, but if the course leader is travelling from elsewhere, a gift card may be more appropriate. If it is a foreign speaker, something classically Swedish is recommended, with Svenskt Tenn and Skultuna being ideal suggestions. Many companies donate a gift to charity instead of give-aways and the speaker receives a voucher instead. Much appreciated!
Some commonly used organisations are the Red Cross, Save the Children, the Childhood Cancer Foundation and UNICEF.

Have a registration desk with name badges showing names and companies. Use breaks for mingling and conversation. There are some attendee management apps that allow you to exchange addresses and network.

Be sure to inform about the time of the day with breaks and estimated end. It is important that it is clear what on the agenda are information items and what are decision items. There must be a time limit and a meeting leader who can check that the agenda and times are kept.

The content of a conference determines the length of the meeting. It is better to have few items on the agenda that can be completed in time than to add too much that has to be moved to the next meeting. Keep the times for each item and move on. Book a new meeting for what took too long.

Many times, exhibiting companies contribute financially and make the conference possible. On other occasions, a supplier may sponsor the venue hire or the food, for example.

At larger meetings, it is common for exhibiting companies to have the opportunity to show their products. These are usually suppliers with a connection to the booked conference and who complement it.

Yes, it is possible to record or film the meeting/conference at IVA Conference Centre, as we have our own equipment and technicians for this. Our auditorium has advanced technology, such as a small studio for film production. But we also have a mobile solution that works in our second largest room and in the banqueting hall for breakfast meetings, for example. At IVA Conference Centre, our conference rooms and meeting rooms are equipped with user-friendly technology to help you get the most out of your conference stay.

Read more about audio and video recording at the IVA Conference Centre

Technology is a challenge, and despite testing and review, something can still put a spanner in the works. However, we dare to promise that we have very good resources to solve any problems that may arise. With our own technicians and an ongoing review of all conference rooms, meeting rooms and auditoriums, etc., we are well equipped.
We always do our utmost to ensure that bookers and speakers feel confident during the event. At IVA Conference Centre, we are technically prepared to meet the various requirements that arise at a meeting or conference.

Read more about the conference technology at IVA Conference Centre

We collaborate with Restaurant Grodan when it comes to everything that is served at the IVA Conference Centre. It is a first-class kitchen and a large menu with both classics and new exciting elements. Restaurant Grodan also offers buffets and mingle plates to suit the occasion and budget. Food is an important element of the conference/meeting and with Restaurant Grodan we guarantee really good food that provides a fantastic overall experience of the stay at IVA Conference Centre.

Here you can read more about Restaurant Grodan and also see their different menus

It's hard to believe that behind the city pulse at Stureplan, in the centre of Stockholm city, there is such a lovely green oasis. Our garden is frequently used by conference guests for coffee breaks, but also a perfect place for the welcome drink before dinner when you have rented a conference room, auditorium or banquet hall here at IVA Conference Centre.

Here you can see a picture of the garden at IVA Conference Centre

Our largest conference room at IVA Conference Centre in Östermalm, Stockholm city, is the Wallenbergsalen auditorium, with room for 150 participants in comfortable armchairs. It is also possible to add a number of extra chairs if needed. Wallenbergsalen is a state-of-the-art auditorium for events and conferences, decorated in a modern Nordic style.

Read more about Wallenberg Hall here.

Our banqueting hall is ideal for breakfast meetings. Here you sit at round tables with 8 people at each. The room has a sound system with four wireless units. There is also a large film screen and projector with rear projection. The banquet hall at IVA Conference Centre in Östermalm, Stockholm city is in beautiful turn-of-the-century premises, which have been carefully renovated in neoclassical style.

Read more about the IVA Conference banqueting hall and function rooms here.

Dietary deviations are becoming more and more common and our large kitchen is well equipped to deal with them.
However, it is important to inform us well in advance of the meeting to ensure a smooth service. Allergies, vegan and vegetarian diets are taken for granted, but not different types of diets. IVA Conference Centre cooperates with Restaurant Grodan, which prepares first-class conference lunches.

Read more and check out the menu at Restaurant Grodan

The furniture we suggest depends on the purpose of the meeting. In the case of education and learning, school seating or U-tables are preferable. For a board meeting, a conference table is best. For more creative meetings, perhaps island seating where you change seats from midday to afternoon. A few standing tables at the back are usually appreciated if you need variation. At IVA Conference Centre, we adapt the furniture in the meeting room or conference room according to the needs of the meeting.

Please check out our different conference rooms here.